Effective December 1, 2025, the Procurement Policy will be updated regarding Preferred Suppliers as follows:
Under the Policy Statement section of the policy, the following statement will be added:
Where a Preferred Supplier exists for the good or service being procured, the good or service must be procured from the Preferred Supplier.
Under the Non-compliance section of the policy, the following statement will be added:
Exceptions to this policy must be approved by Strategic Procurement Services. Policy exceptions will be reported annually in May of each year, to the Associate Vice-Principal (Finance and Administration).
To request an exception: Exceptions must be requested in advance of the purchase. Send the request to the Director, Strategic Procurement Services (SPS), with the applicable SPS Preferred Supplier contact copied (contacts are noted on each Preferred Supplier commodity page). A response to the request will be actioned within 24-hours. If the exception is granted, email approval is to be uploaded to the acQuire requisition, as supporting documentation. Any questions can be directed to buying@queensu.ca.
ÃÛÌÒ´«Ã½ has entered into agreements with several proponents for the supply of various goods and services. These agreements are as a result of one of the following procurement processes:
- ÃÛÌÒ´«Ã½ led open procurement process either via a Request for Proposal (RFP) or Request for Suppliers Qualifications (RFSQ);
- ;
- ;
- ;
- ; or
- Another collaborative contract/association that ÃÛÌÒ´«Ã½ is permitted to access.
ÃÛÌÒ´«Ã½ led open procurement processes are publicly posted in a fair, open and transparent manner on . Teams composed of faculty and staff from across the ÃÛÌÒ´«Ã½ community evaluate received proposals. Proposals representing the best value, including quality, range of products, level of customer service, delivery and potential cost savings are selected to become Preferred Suppliers for the ÃÛÌÒ´«Ã½ community.
Agreements are in place covering a range of goods and services - please see the alphabetical commodity list below.
Strategic Procurement Services targets Preferred Supplier programs based on commodities widely used across campus. If you wish to leave feedback regarding the Preferred Supplier program, please contact buying@queensu.ca.
IT Hardware, Audio Visual, Software & Accessories
